Privacy Policy

1. Introduction

xBav.ai ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered accounting platform and related services.

2. Information We Collect

2.1 Information You Provide

• Account registration information (name, email, password)
• Organization and entity details
• Financial data including transactions, bank statements, and accounting records
• Documents uploaded for processing

2.2 Third-Party Integrations

When you connect third-party services like QuickBooks Online, we access only the data necessary to provide our services, including Chart of Accounts and Trial Balance reports. We store OAuth tokens securely using encryption at rest.

2.3 Automatically Collected Information

• Log data and usage analytics
• Device and browser information
• IP addresses

3. How We Use Your Information

• To provide and maintain our accounting services
• To process transactions and generate financial reports
• To improve our AI-powered features and user experience
• To communicate with you about your account and updates
• To ensure security and prevent fraud
• To comply with legal obligations

4. Data Security

We implement industry-standard security measures including:

• Encryption of data in transit (TLS/SSL) and at rest (AES-256)
• Multi-factor authentication (MFA) support
• Regular security audits and penetration testing
• SOC 2 Type II compliance controls
• Role-based access controls

5. Data Sharing

We do not sell your personal information. We may share data with:

• Service providers who assist in our operations (under strict confidentiality)
• Third-party integrations you explicitly authorize (e.g., QuickBooks)
• Legal authorities when required by law

6. Third-Party Integrations (QuickBooks)

When you connect your QuickBooks Online account, we access your Chart of Accounts and Trial Balance data to import into xBav.ai. You can disconnect this integration at any time through Settings > Integrations, which will revoke our access to your QuickBooks data.

7. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Export your data in a portable format
• Withdraw consent for data processing
• Disconnect third-party integrations

8. Data Retention

We retain your data for as long as your account is active or as needed to provide services. Upon account deletion, we will remove your data within 30 days, except where retention is required by law.

9. Contact Us

For privacy-related inquiries, contact us at:

Email: support@xbav.ai

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through our platform.