xBav.ai — Terms of Service

1. Scope of Services

The Services provide automated tools for document ingestion, data extraction, accounting workflows, reporting, and tax-related analytical insights using software and artificial intelligence technologies.

The Services may include experimental, beta, or pre-release features.

2. No Professional Advice

The Services do not provide accounting, tax, legal, or financial advice.

All outputs, classifications, categorizations, financial reports, alerts, and tax-related insights are informational only and are not a substitute for professional judgment.

You are solely responsible for:

• reviewing all outputs,
• verifying accuracy, and
• determining suitability for any accounting, tax, financial, or compliance purpose.

You agree not to rely on the Services as the sole basis for financial statements, tax filings, regulatory submissions, or business decisions.

3. Artificial Intelligence and Automation Limitations

The Services use automated systems, including machine learning and artificial intelligence models.

You acknowledge that:

• outputs may be inaccurate, incomplete, or misleading,
• documents may be misclassified or misinterpreted,
• transaction data and tax attributes may be incorrectly inferred.

Human review is required before operational or compliance use.

4. Beta and Experimental Features

Certain features may be labeled or treated as beta, preview, or experimental.

These features:

• may not function correctly,
• may change or be removed without notice,
• may result in data loss or incorrect outputs.

You use beta features at your own risk.

5. User Responsibilities

You agree that you will:

• use the Services only for lawful purposes,
• ensure you are authorized to upload or connect all data and documents,
• maintain backups of important data independent of the Services.

You are responsible for:

• configuring integrations,
• reviewing automation settings,
• monitoring outputs and results.

6. Data and Privacy

6.1 Ownership

You retain ownership of all data and documents you upload or connect to the Services ("User Data").

6.2 License

You grant the Company a limited, non-exclusive, royalty-free license to process, store, transmit, and analyze User Data solely for:

• providing the Services,
• improving system functionality,
• customer support and product development.

6.3 Security

The Company uses commercially reasonable administrative, technical, and organizational measures to protect User Data. However, no system is completely secure, and the Company does not guarantee absolute security.

7. Third-Party Services and Integrations

The Services may connect to third-party platforms (e.g., cloud storage providers, accounting software, OCR services, AI providers).

The Company is not responsible for:

• availability,
• security,
• accuracy,
• or terms of those third-party services.

Your use of third-party services is governed by their own terms.

8. Fees and Plans

Certain features require payment under subscription plans or usage-based pricing.

You agree to:

• pay applicable fees,
• comply with plan limits and usage policies.

The Company may modify pricing and plan features with notice as required by law.

9. Suspension and Termination

The Company may suspend or terminate access to the Services if you:

• violate this Agreement,
• misuse the Services,
• create security or legal risk.

You may stop using the Services at any time.

Upon termination:

• access to data may be limited or removed,
• data retention is governed by the Privacy Policy and applicable law.

10. Feedback

If you provide feedback or suggestions, you grant the Company a perpetual, irrevocable, royalty-free right to use and incorporate that feedback without compensation.

11. Disclaimer of Warranties

THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE."

THE COMPANY DISCLAIMS ALL WARRANTIES, INCLUDING:

• ACCURACY,
• RELIABILITY,
• FITNESS FOR A PARTICULAR PURPOSE,
• NON-INFRINGEMENT,
• UNINTERRUPTED OPERATION.

12. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

THE COMPANY SHALL NOT BE LIABLE FOR:

• INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES,
• LOSS OF PROFITS, REVENUE, DATA, OR BUSINESS INTERRUPTION.

TOTAL LIABILITY ARISING OUT OF OR RELATING TO THE SERVICES SHALL NOT EXCEED: THE AMOUNT PAID BY YOU TO THE COMPANY IN THE PRECEDING 12 MONTHS OR $100, WHICHEVER IS GREATER.

13. Indemnification

You agree to indemnify and hold harmless the Company and its officers, employees, and contractors from claims arising from:

• your use of the Services,
• your User Data,
• your violation of this Agreement or applicable laws.

14. Intellectual Property

The Services, software, models, workflows, and content (excluding User Data) are the Company's intellectual property and are protected by copyright and other laws.

You receive a limited, non-exclusive, non-transferable right to use the Services in accordance with this Agreement.

15. Governing Law and Venue

This Agreement is governed by the laws of the State of Texas, without regard to conflict of law rules.

Any disputes shall be resolved exclusively in state or federal courts located in Texas.

16. Changes to Terms

The Company may update these Terms from time to time. Continued use of the Services after updates constitutes acceptance of the revised terms.

17. Contact

For questions regarding these Terms:

Email: support@xbav.ai